Procedures and Guidelines

Procedures

Procedures are operational documents that describe processes and actions required to enable the implementation of a Policy. A Procedure may also be written to ensure compliance with legislative requirements.
 
A Procedure is clearly distinguished from Policy, is separately documented and must not be inconsistent with any legislation, Policy. or with delegations in the Register of Delegations.
 
The format for a Procedure is set out in the Procedure Template. The process for the development of a Procedure is set out in the Creation of Policies, Procedures, Standards and Guidelines - Procedure.
 
Contact the Governance Policy Officer to register the creation of a Procedure: policy@unsw.edu.au.

Guidelines

Guidelines provide detail and context for particular matters that are generally the subject of legislation, a Policy or Procedure. Guidelines provide a clear pathway for staff and students to follow in order to give effect to a legislative obligation of the University, or a Policy or Procedure. Following Guidelines will ensure compliance with the relevant University (or Local) obligation, Policy, Procedure or Standard.
 
The format for a Guideline is set out in the Guideline Template. The process for the development of a Guideline is set out in the Creation of Policies, Procedures, Standards and Guidelines - Procedure.
 
Contact the Governance Policy Officer to register the creation of a Guideline: policy@unsw.edu.au.
 

Approval

Procedures and Guidelines are approved in accordance with Section 4.2.3 of the Register of Delegations by the:

  • President and Vice-Chancellor
  • Deputy Vice-Chancellor
  • Vice-President
  • Pro-Vice-Chancellor
  • or a Nominee of any of the foregoing under Section 4.2.4.

Refer to the Nominations Process. A list of Nominees is held by Governance. 
 
1. Prior to submission for approval send the draft document to the Policy Officer in Governance for a final quality control check of typographical and document management information.
2. Submit an Approval Cover Sheet, with the Procedure or Guideline attached, to the approver.
3. Once approved, email the approved document (Word version) and signed cover sheet to the Policy Officer in Governance for inclusion in the policy repository and publication on the Policy List. 
4. Governance will communicate the approved Procedure or Guideline in myUNSW and News@UNSW and to Faculty General Managers.
5. Proceed with implementation actions, as required.